WEBSITE PRIVACY NOTICE

This Privacy Policy was last updated on 23rd November 2022.

 

Data controller

Progress Together of Progress Together, Leonard House, 5-7 Newman Road, Bromley, BR1 1RJ is the controller of your personal information.

We want to make sure you understand what personal information we may collect about you when you interact with Progress Together (we, us and our), how we use your personal information, and how we keep it safe.

This privacy notice explains:

  • how we obtain your personal information;
  • what personal information we collect about you;
  • how we use your personal information;
  • on what basis we use your personal information;
  • how long we keep your personal information;
  • with whom we share your personal information;
  • the countries to which we transfer your personal information;
  • how we protect your personal information;
  • how we use cookies and where to find further information; and
  • your rights regarding your personal information.

We may change this privacy notice from time to time.  We encourage you to review this privacy notice periodically.

If you have any questions, feel free to get in touch via one of the methods set out in the Contact Us section below.

How do we obtain your personal information?

We gather information about you when you provide it to us, or interact with us directly, for example, when you:

  • get in touch with us; or
  • sign up for our newsletter.

Sometimes, we may receive information about you from other sources, such as from your employer, if they are one of our members. For example, if your employer is one of our members, they may add your contact details to the member portal.

We may combine information that we have about you from various sources, including the information that you have provided to us.

What personal information do we collect about you?

The personal information that we process includes:

  • your basic information – such as name
  • contact information – email address, phone number(s);
  • Job title, company name;
  • Technical information – such as:
    • information about the device you use to interact with us (including the type of browser and operating system and version you use, unique device identifier, hardware model and mobile network information);
    • information from your visits to this website, including access times, pages viewed, URLs clicked on, your IP address and the pages you visited before and after navigating to this website; and
    • social media tracking pixels that allow platforms such as Twitter to interact with this website and give feedback on your actions; and
  • Any other information relating to you which you may provide to us :
    • in your email communications with Progress Together; and
    • that you may provide in your interactions with us via our website or social media pages.

How do we use your personal information?

We use your personal information for the following purposes:

  • contacting and interacting with you, including to respond to your queries and requests, and to send you helpful information and marketing communications including about events, and about our organisation. We will always obtain consent for marketing where required by law; and
  • complying with legal, regulatory and other requirements.

On what basis do we use your personal information?

Data protection law sets out a number of different bases on which we may rely to collect and use your personal information.

We use your personal information for the following reasons:

  • For our legitimate interests including marketing, administrative communications and responding to your queries;
  • To comply with legal and regulatory obligations; and
  • Because you have given your consent. At times we may ask for your consent to allow us to use your personal information for one or more purposes.

How long will we keep your personal information?

We will always keep your personal information for the period required by law. We will also keep your personal information where we need to do so in connection with legal action or an investigation involving Progress Together.

Otherwise, we keep your personal information:

  • for as long as needed to provide you with access to our communications;
  • where you have contacted us with a question or request, for as long as necessary to allow us to respond your question or request; or
  • for as long as it is necessary and relevant for our business.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. We will retain your personal data unless you request to be removed from our database, either through unsubscribing, or emailing info@progresstogether.co.uk

In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you. In addition, we may retain information from closed accounts to comply with the law, prevent fraud, resolve disputes, troubleshoot problems, assist with investigations, enforce our terms and conditions and take other actions permitted by law. The information we retain will be handled in accordance with this Privacy Notice.

With whom do we share your personal information?

We share certain of your personal information with:

  • MyKindaCrowd Limited, trading as Connectr, as the Taskforce and Progress Together Delivery Partner
  •  employees (which includes secondees) of Progress Together;
  • personnel and other departments throughout Progress Together, including human resources, legal, technology services, security, accounting and internal audit;
  • selected agents and suppliers, including those who provide us with technology services such as hosting and technical support; and
  • certain sponsors and funding bodies to whom we are required to provide a report in relation to certain projects they have helped us to fund.

From time to time, we may also need to make your personal data available to other parties, such as:

  • legal and regulatory authorities; and
  • accountants, auditors, lawyers and other outside professional advisors.

We are committed to the security of personal data. We take appropriate security measures to limit abuse of and unauthorised access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.

The security measures we use consist of, but are not limited to:

  • Vulnerability Detection
  • HTTP Strict Transport Security and related security headers
  • TLS / SSL
  • Recommended site hardening features

Your rights

Data privacy laws provide you with a number of rights over your personal information.

You may be entitled to:

  • opt out from processing of your personal information;
  • ask us about the processing of your personal information, including to be provided with a copy of your personal information;
  • request the correction and/or deletion of your personal information;
  • request the restriction of the processing of your personal information, or object to that processing;
  • withdraw your consent to the processing of your personal information (where we are processing your personal information based on your consent); and
  • request receipt or transmission to another organisation, in a machine-readable form, of the personal information that you have provided to us.

Where you are given the option to share your personal information with us, you can always choose not to do so.

If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, we will respect that choice in accordance with our legal obligations.

This could mean that we are unable to perform the actions necessary to achieve the purposes of processing described (see the section ‘How do we use your personal information?’). If you fail to provide certain information when requested, we may not be able to provide you with the information (such as responses to your queries or the newsletter) that you have requested.

You can also complain to the UK Information Commissioner’s Office if your privacy rights are violated, or if you have suffered as a result of unlawful processing of your personal information.

The Information Commissioner’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Contact us

If you have questions or requests about the processing of your personal information, or need additional information, you can contact us at: info@progresstogether.co.uk.